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Who I am:  

I am a neurodivergence coach, originally from Korea, living in LA. I help creative leaning, multi-passionate and multi-talented adults create fulfilling lives. I have ADHD, autism and bipolar disorder. The clients I work with also have one or more of these conditions. 

 

My business and life are thriving and growing at a rapid pace. I am looking for an exceptional operations manager / executive assistant—someone in the top 5–10%—to help me take things to the next level.


You'll be my operational partner, making decisions on my behalf and keeping both my business and personal life running smoothly.
 

I'd love for us to become friends, not just employer-employee. I've experienced this with my previous assistants, and it's been really fulfilling.

 

This is a dynamic, fast-paced and constantly evolving role. Things move quickly without step-by-step instructions, and you'll need exceptional judgment and discretion.

If you love taking initiative, solving problems creatively, and owning projects end-to-end, this could be the perfect role for you! =)

What I do: 

My main work is in coaching. 

 

I help high achieving, multi-talented, multi-passionate clients achieve balance, security and safety in their lives. (Often, neurodivergent people feel chronically overwhelmed, like their life is moving too fast, they cannot keep up, they are not in the “driver’s seat”), so that they can spend more time living in their strengths of passion, creativity and joy. 

 

To achieve this, I do 1:1 and group coaching with clients. I also give talks, trainings, workshops and group coaching for organizations. 

Why I do it :

My mission - my calling - is to help traditionally marginalized (BIPOC, queer, femme, etc) neurodivergent people create and live a life they LOVE. 

 

I believe that when neurodivergent people embrace the light within them, they bring others joy. When neurodivergent people come together, we create neurodivergent magic! 

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I'm not even trying to be cheesy - I am very passionate about what I do

My Promise to You

  • I treat my teammates with respect and love 

  • I will strive to make you feel appreciated 

  • We will find a way of working together and collaborating that works for both of us

  • We will constantly learn new things and grow together

  • I am interested in you as a human being, beyond our work

  • I will compensate you fairly, and generously for outstanding work 

Operations Manager + Personal Assistant

I'm looking for an operations manager and personal assistant (you will be wearing both hats) to assist me in running my online coaching business, and my personal life. 

Hours

  • 40 hours/week, Monday–Friday PST (Tuesday–Saturday PH time preferred but negotiable)
     

  • Will meet mostly meet and do Body-Doubling at 4PM to 9 PM PST. 

  • After BD (9pm to 12 am PST onwards) – you can continue doing tasks or wrap things up
     

  • Occasionally you will have to call various customer service (mostly 9-5pm EST hours, so - evening/night or morning PH time)​​

Pay

  • $1,400 - $1,700 per month 
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  • Severence pay depending on how long of a notice you give 

  • Pay increase with increasing skillset + ability to support me

  • (I have in the past, increased pay rates without being asked, give regular bonuses depending on performance + my earnings, gifted workers with equipment etc)

Benefits

  • 30 days off per year (flexible)
     

  • Get to learn about things like mental health (somatics, nervous system regulation etc) and skills like marketing, copy-writing, and productivity tools [i take alot of courses and you will take some of them with me]

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Responsibilities 

  • 80% various admin/ personal assistance tasks

  • 20% maintaining my coaching biz + creating systems + organizing info

 

✨ PERSONAL ​
 

  • Checking multiple email accounts and keeping track of correspondence and follow-ups 

  • Calling customer service on my behalf (stores, pharmacies, clinics, bank etc)

  • Noting deadlines for admin tasks in my life 

  • Helping me keep track of my shopping purchases and coordinating mailing back returns 
     

  • Perform both basic and in-depth research for a variety of topics 

  • Organizing files so I can focus on learning (downloading videos, and summaries)

  • Manage bookkeeping -- organizing transactions, compiling documents for tax returns, corresponding with my accountant.
     

  • "Manage” me at times and find ways for me to get things done on time (when it comes to “boring” tasks and admin tasks, I tend to procrastinate, especially when I am overwhelmed

  • Help with decision-making -- suggesting plans or action steps
     

✨ BUSINESS
 

  • Manage my coaching waitlist 

  • Contact clients and keep track of people signing up ​ ​​​

Qualities I am looking for:  

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  • Genuinely enjoy admin work and feel satisfaction in keeping things running smoothly

  • Thrive in dynamic, fast-moving environments​
     

  • Naturally proactive and self-directed—don't need micromanagement

  • Take real ownership of work and care about doing things right and on time
     

  • Value honesty and open communication

  • Love learning about mental health, personal growth, and self-development 

  • Value mutual respect and a good working dynamic
     

  • A professional, full-time freelancer looking for a long-term (3–5 year) working relationship
     

Skills I am looking for : 

  • 2+ years of experience as an executive or personal assistant, supporting both business & personal tasks
     

  • Fluent in English, both written and spoken

  • Clear, concise, and direct communicator—able to give clear feedback on what is working, what is not, suggestions & improvements
     

  • Strong at creating systems, processes, and workflows that improve efficiency (including automations and streamlining)

  • Adaptable and resourceful, able to navigate new tools, platforms, and situations quickly
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  • Able to take full responsibility and decide on behalf of others ​​

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𓍊𓋼𓍊𓋼𓍊

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    ✨  3 Most Important Things ✨ 

 

  • Capable of managing complex and multiple priorities without dropping anything (daily tasks PLUS multiple side projects—all at once)

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  • Exceptional decision-making and sound judgment in a variety of contexts and situations

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  • Exceptionally organized and able to prioritize very effectively when many things feel time-sensitive

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The Process :  

1. Before writing the application, please take some time to get to know me at stephaniehwang.com

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2. Submit resume, application and a short video  (1-2min, instructions in the application)

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3. We will get back to you within 1 week and communicate if we want to meet you for a interview. If you have not heard back within a week - it means we're not the right fit. 

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4. Round 1 interview with my current VA (approx 1hr)

(there will be a practical test to measure your skills - we will compensate you $5 for your time)

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5. We will get back to you within 1 week to communicate if we want to meet you for the round 2 interview, or if you’re not the right candidate for us.

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6. Round 2 interview with me 
 

7. Within 1 week, we will communicate with you on results =)
 

8. Reference check ​

Some indicators we would be a great fit

- You feel like my bio resonates with you 

- You like the way my website + hiring post is organized 

- You ENJOY + EXCELL IN ADMIN

- You're excited for a challenging and fast-paced role

- You have an interest in mental health 

- You like learning, personal development, growing 

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I want to get clear on expectations

This job isn't for everyone. 

The first VA I ever hired (part-time, 20hrs) quit in 3 weeks citing burnout as the reason

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My second VA (part-time, 20-30hrs) has expressed that the job has been tough, and really challenged her productivity skills.

 

You must ENJOY ADMIN (because i hate it 😭)

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But for the right person (who feels strongly gravitated towards this job)

It can be very fun and rewarding =)

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I'm looking for that 🦄 person 

Citrus

✋BEFORE YOU APPLY

- Apply if you think this job sounds like just the right job for you 

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- If you're like "hmmmm should I try..?" its probably not a good fit 

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- I can sniff out AI generated answers - it will be a waste of time for both you and me

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