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Who I am:  

I am a neurodivergence coach, originally from Korea, living in LA. I help creative leaning, multi-passionate and multi-talented adults create fulfilling lives. I have ADHD, autism and bipolar disorder. The clients I work with also have one or more of these conditions. 

 

My business and life are thriving and growing at a rapid pace. I am looking for an exceptional operations manager / executive assistant—someone in the top 5–10%—to help me take things to the next level.


You'll be my operational partner, making decisions on my behalf and keeping both my business and personal life running smoothly. Your work will be geared towards making my life simpler, reducing my cognitive load and decision fatigue so I can focus on higher level work. 

 

I’m currently recovering from chronic illness, so the role will lean more toward personal operations for now, though my personal life is run very much like a business—systems, prioritization, and follow-through matter.
 

I'd love for us to become friends, not just employer-employee. I've experienced this with my previous assistants, and it's been really fulfilling.

 

This is a dynamic, fast-paced and constantly evolving role. Things move quickly without step-by-step instructions, and you'll need exceptional judgment and discretion.

If you love taking initiative, solving problems creatively, and owning projects end-to-end, this could be the perfect role for you! =)

What I do: 

My main work is in coaching. 

 

I help high achieving, multi-talented, multi-passionate clients achieve balance, security and safety in their lives. (Often, neurodivergent people feel chronically overwhelmed, like their life is moving too fast, they cannot keep up, they are not in the “driver’s seat”), so that they can spend more time living in their strengths of passion, creativity and joy. I work somatically, with the nervous system. 

 

To achieve this, I do 1:1 and group coaching with clients. I also give talks, trainings, workshops and group coaching for organizations. 

Why I do it :

My mission - my calling - is to help traditionally marginalized (BIPOC, queer, femme, etc) neurodivergent people create and live a life they LOVE. 

 

I believe that when neurodivergent people embrace the light within them, they bring others joy. When neurodivergent people come together, we create neurodivergent magic! 

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My Promise to You

  • I treat my teammates with respect and love 

  • I will strive to make you feel appreciated 

  • We will find a way of working together and collaborating that works for both of us

  • We will constantly learn new things and grow together

  • I am interested in you as a human being, beyond our work

  • I will compensate you fairly, and generously for outstanding work 

Operations Manager + Personal Assistant

I'm looking for an operations manager and personal assistant (you will be wearing both hats) to assist me in running my online coaching business, and my personal life. 

Hours

  • 40 hours/week, Monday–Friday PST (Tuesday–Saturday PH time preferred but weekend time can be adjusted)
     

  • Will meet, do work together, and do dody-doubling (co-working) at 4PM to 9 PM PST (7 or 8 am - 12nn or 1 am)
     

  • After co-working & body doubling – you can continue doing tasks or wrap things up
     

  • Occasionally you will have to make calls to US customer service (mostly 9-5pm EST hours, so - evening/night or morning PH time)​​

Pay

  • $1,400 - $1,700 per month 
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  • Severance pay 

  • Pay increase with increasing skillset + ability to support me

  • (I have in the past, increased pay rates without being asked, give regular bonuses depending on performance + my earnings, gifted workers with equipment etc)

Benefits

  • 30 days off per year (flexible)
     

  • Some flexibility in work hours - since this is personal role, not corporate
     

  • Opportunities to learn about topics like mental health (somatics, nervous system regulation etc) and skills like marketing, copy-writing, productivity tools and trading [i take alot of courses and you will take some of them with me]

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  • Once a month coaching session (from another coach) - intended as professional growth​

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Skills & Qualities
I am looking for : 

✨  3 Most Important Things ✨ 

 

  • Project Management:
    Capable of     managing complex and multiple priorities without dropping anything (daily tasks PLUS multiple side projects—all at once)

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  • Decision-Making:
    Exceptional decision-making and sound judgment in a variety of contexts and situations. Highly independent and proactive, able to act and decide on my behalf across personal and business matters.

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  • Prioritization:
    Exceptionally organized and able to prioritize very effectively when many things feel time-sensitive


                                        𓍊𓋼𓍊𓋼𓍊

     

  • 2+ years of experience as a manager
     

  • Personal assistance, executive assistance - big bonus
     

  • Ability to take ownership of work end to end and care about doing things right and on time

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  • Clear, concise, and direct communicator—able to give clear feedback on what is working, what is not, suggestions & improvements
     

  • Strong at creating systems, processes, and workflows that improve efficiency (including automations and streamlining)

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  • Adaptable and resourceful, able to navigate new tools, platforms, and situations quickly​

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  • Thrive in dynamic, fast-moving environments​
     

  • Take real ownership of work and care about doing things right and on time


                                     𓍊𓋼𓍊𓋼𓍊

     

  • Value honesty and open communication
     

  • Love learning about mental health, personal growth, and self-development 
     

  • Value mutual respect and a good working dynamic
     

  • A professional, full-time freelancer looking for a long-term (2–3 year) working relationship

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Responsibilities 

Here is a google doc link for a detailed overview of projects and tasks my assistant did and is currently doing. So you can get an idea of what your day to day might look like 


✨ Main Responsibilities
 

  • Manage and maintain multiple projects, tasks and systems. Make sure to own and execute projects from beginning to end.
     

  • Make high quality, independent decisions on my behalf, using strong judgment and discretion.
     

  • Prioritize and effectively organize tasks, ensuring the most important work gets done


𓍊𓋼𓍊𓋼𓍊​

✨ Personal
 

  • Checking multiple email accounts and keeping track of correspondence and follow-ups 

  • Keep in communication with vendors, service providers—handle situations independently (calling them on my behalf)
     

  • Keep track of different dates & deadlines and follow through until completion

  • Helping me keep track of my shopping purchases and coordinating mailing back returns 
     

  • Perform both basic and in-depth research for a variety of topics 

  • Organizing files so I can focus on learning (downloading videos, and summaries)

  • Manage bookkeeping -- organizing transactions, compiling documents for tax returns, corresponding with my accountant.
     

  • "Manage” me at times and find ways for me to get things done on time (when it comes to “boring” tasks and admin tasks, I tend to procrastinate, especially when I am overwhelmed

  • Be my collaborative partner in decision-making -- suggesting plans or action steps
     

✨ Business
 

  • Manage my coaching waitlist 

  • Contact clients and keep track of people signing up 
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  • Create, update, or edit coaching packages on Paperbell. 

  • Navigate and troubleshoot issues on business tools like -- Paperbell, Zoom, Stripe, Calendly etc.

The Process :  

1. Before writing the application, please take some time to get to know me at stephaniehwang.com

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2. Submit resume, application and a short video  (1-2min, instructions in the application)

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3. We will get back to you within 1 week and communicate if we want to meet you for a interview. If you have not heard back within a week - it means we're not the right fit. 

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4. Round 1 interview with my current VA (approx 1hr)

(there will be a practical test to measure your skills - we will compensate you $5 for your time)

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5. We will get back to you within 1 week to communicate if we want to meet you for the round 2 interview, or if you’re not the right candidate for us.

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6. Round 2 interview with me 
 

7. Within 1 week, we will communicate with you on results =)
 

8. Reference check ​

Some indicators we would be a great fit

- You feel like my bio resonates with you 

- You're excited for a challenging and fast-paced role

- You're confident in taking ownership and making high-quality decisions

- You enjoy managing multiple responsibilities

- You have an interest in mental health 

- You like learning, personal development, growing 

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I want to get clear on expectations

This job isn't for everyone. 

The first VA I ever hired (part-time, 20hrs) quit in 3 weeks citing burnout as the reason.

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My second VA (part-time, 20-30hrs) has expressed that the job was really tough, and really challenged her productivity skills.

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Kath, my current assistant, is great with admin tasks, organization, and creating systems. But as my life grows, the role has evolved for someone who can take a higher-level ownership, make  high quality decisions, and prioritize exceptionally well. 
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But for the right person (who feels strongly gravitated towards this job), it can be very fun and rewarding =)

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I'm looking for that 🦄 person 

Citrus

✋BEFORE YOU APPLY

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✋ DON'T APPLY IF:​

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  • You're early in your career without proven project / operations managing experience

  • You struggle with independent decision-making or need guidance on execution

  • You feel overwhelmed in high-responsibility, high-autonomy environments

  • You're looking for a short-term role or stepping stone

  • You're like "hmmmm should I try..?" It's probably not a good fit 

 

     Note: 

     I can sniff out AI generated answers - it will be a waste of time for both        you and me

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